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Drive, G Suite, Gmail, Google • 6 Min

5 Ways for Advanced Data Loss Prevention for Gmail and Drive

Gmail stores a lot of sensitive information about its users, which must be kept safe. All of the emails, contacts, attachments, and other things in the inbox contain critical information that no one can afford to lose. This information is stored in the cloud and may be lost for a variety of reasons. So, data loss prevention for Gmail is more important!

Users are always looking for strategies or procedures to keep their Gmail data safe. We’ll go through the method for enhanced data loss protection for Gmail and Google Drive in this blog. But first, let’s become familiar with the factors that contribute to the likelihood of a Gmail data breach.

What are the Causes of Gmail Data Loss ? Is Data Loss Prevention for Gmail is possible?

Gmail email data is vulnerable to a variety of attacks that may wipe out all of your important information in an instant. The following topics highlight the importance of preventing data loss from Gmail.

Malware or Virus Attacks

The most frequent causes of Gmail database wipeouts in different situations are virus and malware invasions. These kinds of events are becoming more common, and they may cause sensitive data to become unavailable.

Errors of Humans

You’ve probably heard of unintentional deletion, since it’s a frequent blunder that almost everyone does.Most apps, such as Trash and Bin features, have attempted to address this, although they are not foolproof.

Failure of the System

Hardware or system failure may happen for a variety of causes, including a power outage, a power surge, an abrupt shutdown, a system crash, and so on. It has the potential to cause data loss without notice.

Natural calamities

Natural catastrophes have become much more common in recent years. These catastrophes may wipe out all of your company’s data, and the only way to protect yourself is to keep a backup of your Gmail data.

For all of these reasons, it’s critical to back up and protect your Gmail data.The methods to avoid data loss in Gmail are listed below.

Five Ways to Prevent Gmail Data Loss for Free

  • Using an Updated Web Browser
  • Enabling Safe Browsing
  • Using a Strong Password
  • Google 2 Step Verification
  • Make a copy of your Gmail emails

You may carefully follow these steps helps data loss prevention for Gmail. Each one will assist you in making your Gmail data more secure and protected.

1. Using the Most Up-to-Date Web Browser

Security updates and patches are the most common upgrades that web browsers get from their makers. To enhance their security features, users should upgrade their web browsers and use the most recent version of Gmail DLP available. Hackers are more likely to target older web browsers, and they may be readily exploited online. Manual security checks should be performed to ensure that your browser is up to current.

2. Enabling the Secure Browsing Option

This method is a simple and secure way to practice DLP in Gmail. It conceals the majority of your activities and does not save any data or cookies. Furthermore, it warns users of dangerous and malware email communications. It also offers you a heads-up when you’re going to click a questionable link that may lead to a data breach.

3. Using a Secure Password

It’s always a good idea to choose a strong password to protect your Gmail account. The login password is the first line of defense you use to keep outsiders from accessing your Gmail account. As a result, it must be robust to prevent unauthorized access to your account. So that, data loss prevention for Gmail through secure password. Here are some suggestions for creating a secure Gmail password.

  • In the password, use a combination of alphabets, symbols, and numbers.
  • To make it more powerful, use at least one upper case letter.
  • Personal information should never be used as a password since it is readily guessed.
  • Make it a practice to change your password once or twice a month.

4. Two-Step Verification on Google

Google 2 Step Verification is a useful tool that protects Gmail data while also making it very secure. It’ll come in useful if someone attempts to guess your Gmail password and succeeds. When you use 2-step authentication, you’ll have to login into your Gmail account twice. It may be enabled via the Google account’s Security Settings. Two-step verification may be implemented in a variety of ways, including adding a cellphone number or another email account.

The 2-step authentication will prompt you for the authentication code delivered to your phone number or email account once you log in. Furthermore, your Gmail account will only open if you input this verification code properly. This method seems to be a good fit for Google’s data loss prevention function.

5. Make a copy of your Gmail emails prevent data loss

In the event of a Gmail data breach, all of your vital personal information may be stolen in an instant. The user may choose to take a smart backup of their Gmail mailbox data on a regular basis and store it locally on their machine. This data may be accessed offline and serves as a backup for any data in your inbox that could be lost. Best Gmail Backup Tool is one of the most useful programme for this purpose. It can save your Gmail emails to your PC in a variety of file types, such as EML, PDF, and MBOX. It is the safest and most dependable tool for preventing Gmail email data loss.


We’ve put up a list of the top five ways to keep your Gmail data safe. As Gmail data loss is an unavoidable occurrence, there is a growing need for these solutions. The methods described above assist users in increasing the security of their Gmail accounts. The ideal method is to back up your Gmail account data on a regular basis so that you can access it when you need it. Without any Gmail data breach, the professional tool described above backs up the email data. Thank you for taking the time to read my blog. I hope you enjoyed it and found it helpful.

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